To create a pdf file using Microsoft Word you need to know and consider the following:
- What a pdf file is.
- Why files are made in the pdf format.
- How to use any pdf file.
- The version of Microsoft Word.
- Your knowledge in the use of Microsoft word.
- Then, how you can use Microsoft Word Software to create a PDF file.
Without wasting much time, let us discuss the above-listed sub-topics in detail for clear understanding in case the title did not caption what you need to know.
WHAT IS A PDF FILE?
Before proceeding with this post, it is necessary to highlight what a pdf file is and why most files come in that format. PDF is a short form or an abbreviation for ‘PORTABLE DOCUMENT FORMAT’. The PORTABLE DOCUMENT FORMAT otherwise known as PDF is a standard for representing electronic documents, allowing them to be transmitted and reproduced accurately with the same printed layout. This implies that a PDF file is meant to remain the same irrespective of how many copies reproduced, the software used in access it, or the time frame it has stayed in any stored system. It has become a norm to have most of the official documents saved in the pdf to disable the possibility of alteration of shape, look, settings, and possibly unauthorized access. If you want to create a PDF file from Microsoft word, then you need to patiently read this post to grab all the necessary details.
WHY FILES ARE MADE IN THE PDF FORMAT
As earlier stated, the sole purpose of putting files in the pdf format is to prevent changes to the document. Usually, the change could occur to document in the doc. Format based on the device used in viewing it or the software used in opening it but that is not the same when it comes to document saved in pdf format. A pdf document will appear the same irrespective of the device or software used in opening it. It is rarely editable, meaning that only a few software can actually edit a pdf document and modern versions of Microsoft word is among the software that can do it.
HOW TO USE ANY PDF FILE
The pdf document is made mainly for reading and documentation or printing purpose. It is not a document meant for regular updating such as daily report documents. Curriculum Vitae, software books, and printable office documents that need to be sent from one person to another via its software format are usually in pdf. The obvious reason is to prevent alterations. Based on this, the rule of using pdf document are:
Use the supported software such as pdf reader, MS Word, and Acrobats software.
Do not edit pdf document using the software except there is a need to do so and you have good knowledge of handling the software otherwise you may never get that document to look as it was initially.
Save a copy of any pdf document before proceeding to edit it.
Before saving any edited pdf document ensure the appearance is exactly the way you want it to be.
MICROSOFT WORD VERSION
If you want to create a pdf file using MS word that is no longer a difficult task, However, you must consider the version of the MS word to be sure you can actually do it. Based on little research carried out before writing this post, it is very obvious that MS word from 2007 version downwards, meaning from the 2007 version to the earlier versions cannot execute the command of converting any file created in the software to pdf. The reason for this is based on the absence of the pdf option in the list of options provided in the software during the saving of any file created on the workspace.
YOUR KNOWLEDGE IN THE USE OF MICROSOFT WORD
Assuming you have got a good the latest version of MS Word and really want to make a pdf file with it, the next question should be; do you really know how to use MS Word efficiently. Many computer literates can operate MS Word and create a document with it but only a few know more details about the software, what it can do, its special functionalities, and more especially, how it can be used to create a pdf document. From the surface, MS Word has simple functionalities but deep into the software, it has over a thousand special features that cover a wide range of functionalities surrounding document creation, saving, and sharing, etc.
HOW YOU CAN USE MICROSOFT WORD SOFTWARE TO CREATE A PDF FILE
This post will not start taking you on a tutorial concerning the use of MS Word, rather, it will just reveal how to create a pdf document using the software.
To create a pdf document in MS Word, here are the steps:
Open the workspace of MS Word.
Start creating the document you wish to save in the PDF format.
After the full document has been created, move your mouse to the ‘save’ button located at top of the left side corner.
Click on the ‘save’ button and you will be taken to a page prompting you to select the location your document should be saved.
Select the location and click ‘ok’.
A popup will show prompting you to name the file in a small row, the row has a default name written ‘untitled’. Below the row, there is another row with a default file format as a ‘word document’ showing on it.
First of all click on the last row showing the ‘word document’ And a list of file formats will be shown to you, find the one with name ‘pdf’ click on it to make the document become a pdf document.
Afterward, change the ‘untitled’ default name to the name you want the document to bear.
Then click the ‘save’ button.
At this stage, your document has been saved as a pdf document, hence, it will not be altered while transmitting to different devices or while viewing it.
Please take note of the location you are saving the document so you wouldn’t find it later by looking at the top row of the popup. Usually, the default saving of MS Word documents is your computer document folder. You can still change the location directly from the popup by selecting a different location.
I believe this post has actually provided an answer to what you seek. In case, you need further support do not hesitate to comment.